Invoicing & Payments

Generate professional invoices from job records in one click. Track payments and get paid 50% faster.

Invoice Dashboard at a Glance

Create

Generate invoices directly from completed jobs with pre-filled details

Track

Monitor payment status: sent, viewed, paid, overdue at a glance

Pay Links

Clients pay with a link immediately after job completion

Reports

Revenue by client, service type, and time period for financial planning

The Problem: Slow Invoicing Kills Cash Flow

Most drone operators struggle with billing:

Manually recreating job details in QuickBooks or Word docs
Waiting days or weeks to send invoices after job completion
No system to track what's been paid vs. outstanding
Forgetting to send payment reminders
Can't accept online payments (checks take weeks)
Separate tools for invoicing, payments, and accounting

Result: 30-60 day payment cycles, constant cash flow pressure, and hours wasted on billing admin.

How ColonyCore Invoicing Works

1. One-Click Invoice Generation

All job details pre-filled automatically. Just review and send.

Client name, address, and contact auto-populated
Service description pulled from job record
Flight hours and equipment usage calculated
Custom line items and adjustments
Your branding, logo, and payment terms
PDF generation for email or print

2. Flexible Pricing Models

Support any pricing structure your business uses.

Flat-rate per job
Hourly flight time
Per-acre or square footage
Tiered pricing packages
Recurring subscriptions (monitoring contracts)
Deposits and milestone billing

3. Online Payment Processing

Accept credit cards, ACH, and digital wallets. Get paid in days, not weeks.

Stripe integration (2.9% + $0.30 per transaction)
"Pay Now" button in every invoice email
Automatic receipt generation
Client payment portal
Split payments (deposits + final)
Automatic payment reconciliation

4. Payment Tracking & Reminders

Never chase payments manually again.

Dashboard showing paid vs. outstanding
Automatic overdue notifications (3, 7, 14 days)
Custom payment terms (Net 15, Net 30, etc.)
Late fee calculations
Payment history per client
Aging reports (30/60/90 days)

5. Accounting Integration

Connect with QuickBooks or export for your accountant.

QuickBooks Online sync (planned)
CSV export for any accounting software
Revenue reports by date range
Tax-ready documentation
Profit margins per job type

Key Benefits

⚡ Invoice in 60 Seconds

Pre-filled data means you can invoice immediately after job completion—no data re-entry.

💰 Get Paid 50% Faster

Online payments and automatic reminders reduce average payment time from 45 days to 15.

📊 Full Payment Visibility

See exactly who owes what at a glance. Never lose track of unpaid invoices.

🤝 Professional Image

Branded invoices with online payment options make you look like a real business.

Real-World Impact

Before ColonyCore:

Invoicing takes 10-15 minutes per job (manual data entry into QuickBooks)
Invoices sent 3-7 days after job completion
Payment cycles: 45-60 days average
Forgetting to send reminders—some invoices unpaid for 90+ days
Checks require bank trips and processing delays

After ColonyCore:

Invoice generated and sent within 1 hour of job completion
40% of clients pay immediately via credit card
Average payment time: 12-18 days
Automatic reminders recover 90% of overdue payments within 14 days
Cash flow improves 3x—can invest in growth instead of waiting for payments

Pricing & Payment Terms

Set your standard payment terms once, customize per client as needed:

Due on Receipt: For small jobs or new clients
Net 15/30/45: Standard commercial terms
50% Deposit: Protect yourself on large projects
Milestone Billing: Multi-phase projects with staged payments
Recurring: Monthly monitoring or subscription contracts

Get Paid Faster

Stop waiting 60 days for payments. Invoice instantly and accept online payments.

Request Early Access