Invoicing & Payments
Generate professional invoices from job records in one click. Track billing status and keep follow-up organized during beta.
Invoice Dashboard at a Glance
Create
Generate invoices directly from completed jobs with pre-filled details
Track
Monitor payment status: sent, viewed, paid, overdue at a glance
Share
Invoice records, billing instructions, and supported follow-up views stay organized as beta billing evolves
Reports
Revenue by client, service type, and time period for financial planning
The Problem: Slow Invoicing Kills Cash Flow
Most drone operators struggle with billing:
- Manually recreating job details in QuickBooks or Word docs
- Waiting days or weeks to send invoices after job completion
- No system to track what's been paid vs. outstanding
- No consistent process for overdue follow-up
- Online payment workflows remain limited during beta
- Separate tools for invoicing, payments, and accounting
Result: delayed billing, slower collections, and hours wasted on manual follow-up.
How Colony Core Invoicing Works
1. One-Click Invoice Generation
Job details can be carried forward from linked records. Review, adjust, and send.
- Client name, address, and contact carried forward from job records
- Service description pulled from the linked job record
- Flight hours and equipment usage calculated
- Custom line items and adjustments
- Your branding, logo, and payment terms
- PDF generation for email or print
2. Flexible Pricing Models
Support any pricing structure your business uses.
- Flat-rate per job
- Hourly flight time
- Per-acre or square footage
- Tiered pricing packages
- Recurring subscriptions (monitoring contracts)
- Custom billing structures configured by your team
3. Billing Status & Shared Invoice Records
Keep billing organized now, while online payment capabilities remain limited during beta.
- Invoice records linked directly to completed jobs
- Billing instructions and terms stored with the invoice
- Manual and partial payment tracking
- Status visibility for sent, overdue, and paid invoices
- Export-ready billing records for finance workflows
- Selected payment capabilities may be introduced as beta expands
4. Billing Follow-Up & Visibility
Keep billing follow-up organized without overpromising full payment automation during beta.
- Dashboard showing paid vs. outstanding
- Overdue visibility and follow-up tracking
- Custom payment terms (Net 15, Net 30, etc.)
- Overdue visibility and follow-up history
- Payment history per client
- Aging reports (30/60/90 days)
5. Accounting Workflows
Support accountant-friendly exports and selected integrations without locking teams into a single system.
- Standard exports for accounting and reporting workflows
- Selected accounting integrations as beta capabilities evolve
- Revenue reports by date range
- Tracked tax fields and invoice totals
- Profitability views across linked billing workflows
Key Benefits
Invoice in 60 Seconds
Pre-filled data means you can invoice immediately after job completion — no data re-entry.
Improve Billing Follow-Through
Shared billing status and structured follow-up can reduce slow collections compared with fully manual workflows.
Full Payment Visibility
See exactly who owes what at a glance. Never lose track of unpaid invoices.
Professional Image
Branded invoices and clearer billing records create a cleaner client billing experience.
Real-World Impact
Before Colony Core:
- Invoicing takes 10-15 minutes per job (manual data entry into QuickBooks)
- Invoices sent 3-7 days after job completion
- Payment cycles often stretch longer than operators want
- Forgetting to send reminders — some invoices unpaid for 90+ days
- Checks require bank trips and processing delays
After Colony Core:
- Invoice generated and sent within 1 hour of job completion
- Invoices can be sent much closer to job completion
- Clearer invoice records reduce billing friction for clients
- Shared follow-up workflows help teams stay consistent on overdue invoices
- Cash flow becomes easier to manage when billing status lives in the same system
Pricing & Payment Terms
Set your standard payment terms once, customize per client as needed:
- Due on Receipt: For small jobs or new clients
- Net 15/30/45: Standard commercial terms
- Project-based billing: Set terms that match the work being performed
- Recurring contracts: Support repeat service relationships and scheduled work
- Recurring: Monthly monitoring or subscription contracts
Keep Billing Moving
Invoice sooner, keep follow-up organized, and maintain cleaner billing records during beta.
Request Beta Access