Job Management
Track every job from initial quote to final closeout. No more lost details, missed follow-ups, or spreadsheet chaos.
Job Dashboard at a Glance
Pipeline
All jobs from inquiry to completion with clear status at every stage
Assign
Assign pilots, aircraft, and schedule to each job with one action
Track
Shared job progress, notes, and status updates from field to office
Invoice
Generate invoices from completed jobs with pre-filled client and service data
The Problem: Disconnected Job Tracking
Most drone operators juggle multiple tools:
- Email threads for quotes and client communication
- Calendar apps for scheduling
- Spreadsheets for job status
- Separate invoicing tools
- Manual flight log entry after the fact
Result: Lost details, duplicated work, missed opportunities, and frustrated clients waiting for updates.
How Colony Core Job Management Works
1. Capture Every Lead
Create jobs from contact form submissions, emails, or manual entry. All job details live in one place from day one.
- Client contact information
- Service type and scope
- Location and site details
- Initial quote and pricing notes
2. Track Status Pipeline
Move jobs through your workflow: Quote → Scheduled → In Progress → Review → Invoiced → Paid
- Visual pipeline view (Kanban-style)
- Shared status visibility across the team
- Filter and search across all jobs
- Priority flags and due dates
3. Schedule and Assign
Assign jobs to pilots, set dates, and see your team's availability at a glance.
- Calendar view of all scheduled jobs
- Pilot workload balancing
- Scheduling context for weather-sensitive work
- Notifications to assigned pilots
4. Link Flight Data
Flight logs can stay tied to the jobs they support so the operational record stays connected.
- Flight logs attached to job record
- Equipment usage tracked per job
- Time on site and operational notes can be recorded
- Deliverables checklist and file uploads
5. Invoice and Close
Generate invoices directly from job records with one click.
- Pre-filled invoice from job data
- Track payment status
- Track billing status and follow-up notes from the same job record
- Archive completed jobs with full history
Key Benefits
Cleaner Handoffs
Keep job details, flight records, and billing context linked so work does not get rebuilt between stages.
Full Job Visibility
See every job's status, profitability, and timeline at a glance. No more hunting through emails.
Better Cash Flow
Invoice faster with pre-filled job context, then keep billing status and follow-up organized from the same system.
Happier Clients
Shared status visibility and organized records reduce the back-and-forth around job progress.
See Job Management in Action
Stop losing details in spreadsheets. Start tracking jobs the right way.
Request Beta Access