Job Management
Track every job from initial quote to final payment. No more lost details, missed follow-ups, or spreadsheet chaos.
Job Dashboard at a Glance
Pipeline
All jobs from inquiry to completion with clear status at every stage
Assign
Assign pilots, aircraft, and schedule to each job with one action
Track
Real-time job progress, notes, and status updates from field to office
Invoice
Generate invoices from completed jobs with pre-filled client and service data
The Problem: Disconnected Job Tracking
Most drone operators juggle multiple tools:
- Email threads for quotes and client communication
- Calendar apps for scheduling
- Spreadsheets for job status
- Separate invoicing tools
- Manual flight log entry after the fact
Result: Lost details, duplicated work, missed opportunities, and frustrated clients waiting for updates.
How ColonyCore Job Management Works
1. Capture Every Lead
Create jobs from contact form submissions, emails, or manual entry. All job details live in one place from day one.
- Client contact information
- Service type and scope
- Location and site details
- Initial quote and pricing notes
2. Track Status Pipeline
Move jobs through your workflow: Quote → Scheduled → In Progress → Review → Invoiced → Paid
- Visual pipeline view (Kanban-style)
- Automatic status updates when flights complete
- Filter and search across all jobs
- Priority flags and due dates
3. Schedule and Assign
Assign jobs to pilots, set dates, and see your team's availability at a glance.
- Calendar view of all scheduled jobs
- Pilot workload balancing
- Weather alerts for scheduled flights
- Automatic notifications to assigned pilots
4. Link Flight Data Automatically
Every flight log ties back to its job. No manual reconciliation needed.
- Flight logs attached to job record
- Equipment usage tracked per job
- Time on site calculated automatically
- Deliverables checklist and file uploads
5. Invoice and Close
Generate invoices directly from job records with one click.
- Pre-filled invoice from job data
- Track payment status
- Send payment reminders automatically
- Archive completed jobs with full history
Key Benefits
⚡ 40% Faster Job Completion
Eliminate manual handoffs and status updates. Jobs flow automatically from quote to payment.
📊 Full Job Visibility
See every job's status, profitability, and timeline at a glance. No more hunting through emails.
💰 Better Cash Flow
Invoice faster with automatic job-to-invoice conversion. Track payments and send reminders.
🤝 Happier Clients
Clients get updates automatically. No more "what's the status?" emails.
See Job Management in Action
Stop losing details in spreadsheets. Start tracking jobs the right way.
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