Invoicing & Payments

Generate invoices, get paid faster, and manage cash flow automatically.

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Create an Invoice in 60 Seconds

Open a completed job
Click "Create Invoice"
ColonyCore auto-fills:
- Client name and address
- Job details (date, location, drone type)
- Flight hours (from flight logs)
- Rate (from your pricing rules)
- Taxes (if applicable)
Review and click "Send to Client"
Client gets email with payment link immediately

Flexible Pricing Models

Choose how you bill your clients:

Hourly: $200/hour for flight time (auto-calculated from logs)
Per-Job Flat Rate: $500 for a real estate photo shoot
Per-Acre: $10/acre for agricultural mapping
Fixed + Variable: $300 base + $50/hour flight time
Equipment Markup: Add 30% markup on drone/battery costs

Accept Online Payments

Clients can pay directly in the invoice:

Credit/Debit Card: Visa, Mastercard, American Express
ACH Transfer: Bank-to-bank transfer (2-3 days)
Invoice Financing: Get paid immediately, invoice buyer collects from client

ColonyCore deposits payments to your bank account within 1-2 days.

Track Payment Status

Dashboard shows real-time payment info:

Sent: Invoice sent, waiting for payment
Partial: Client paid part of invoice
Overdue: Payment is 15+ days late (auto-alerts you)
Paid: Full payment received

Automatic Payment Reminders

Never chase a payment again:

1st reminder: 3 days after invoice sent
2nd reminder: 7 days after invoice sent
3rd reminder: 14 days after invoice sent
Each reminder includes payment link + personalized message

Integrate with Your Accounting Software

Export invoices and payments:

QuickBooks: Automatic sync of invoices and payments
Wave: Direct export to Wave Accounting
FreshBooks: Invoice creation in FreshBooks
CSV Export: For any other accounting software

Cash Flow & Financial Reports

Understand your business health:

Monthly Revenue: Total invoiced and paid
Accounts Receivable: Money still owed to you
Days Sales Outstanding (DSO): Average payment time
Profit by Job Type: Which services are most profitable
Customer Lifetime Value: Repeat customers ranked by spend

Pro Tips

Invoice immediately after job completion (higher payment rate)
Offer 2% discount for payment within 5 days (improves cash flow)
Set 30-day payment terms for repeat clients, 50% upfront for new clients
Use payment data to forecast cash flow and plan equipment purchases

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