Insurance & Claims Documentation

Accountable operations for drone service providers delivering high-volume insurance inspections, catastrophe response, claims documentation, and carrier-grade evidence packages.

Purpose

Insurance drone work is defined by tight SLAs, strict documentation requirements, and high claim volumes—especially during catastrophe (CAT) events. Carriers and adjusters need verifiable evidence that specific properties were inspected on specific dates, with specific equipment, by qualified pilots. ColonyCore provides the operational accountability that connects field execution to documentation and billing. See pricing for high-volume teams.

Who This Is For

• Drone service providers contracting with insurance carriers, adjusters, and TPAs
• Operators managing short-SLA claims documentation across multiple adjusters and regions
• Multi-pilot teams delivering evidence-backed inspection outputs under deadline pressure
• CAT response teams deploying rapidly to weather event zones

Not sure if your operation qualifies? See who ColonyCore is designed for.

Operational Challenges in Insurance Drone Services

Insurance documentation demands a level of operational rigor that spreadsheets and ad-hoc processes cannot sustain:

• High claim volume with tight turnaround — During CAT events, operators may need to inspect 50+ properties per day across a wide geographic area with 24–48 hour SLAs
• Documentation accuracy and chain-of-custody — Carriers require proof that specific damage was documented at specific times. Gaps in documentation undermine claim validity.
• Multi-adjuster coordination — Different adjusters may have different requirements. Routing pilots, tracking assignments, and confirming delivery per adjuster requires systematic management.
• Difficulty tying completed work to billing — Without a system connecting inspections to invoices, operators lose revenue to unbilled work or delayed payment follow-up
• Surge staffing during CAT events — Rapidly onboarding temporary pilots while maintaining documentation standards and compliance
• Regulatory compliance under pressure — Even during emergency deployments, FAA Part 107 requirements, airspace authorizations, and TFR compliance must be documented

How ColonyCore Fits Insurance Operations

ColonyCore connects every stage of insurance drone work—from claim assignment through evidence delivery and invoicing—into a single operational system:

• System of record for inspections — Every claim inspection is a job with clear status, assigned pilot, equipment used, and timestamped flight logs. No reconstruction required using job management.
• Compliance logs tied to each claim — Flight logs automatically capture date, time, location, aircraft, battery, and pilot for every flight. These records are exportable for carrier audits.
• Clear accountability from execution through invoicing — When an inspection is marked complete, invoicing pulls from actual job data. No manual matching required.
• Rapid deployment support — Add temporary pilots, create batch job assignments, and monitor completion across a team—all from a single dashboard.
• Evidence-grade documentation — Every inspection generates a verifiable chain of records: who flew, when, where, with what equipment, and under what conditions.

Common Insurance Drone Workflows

Compliance & Operational Risk Factors

Insurance drone operations carry significant regulatory and liability exposure that must be managed systematically:

• Evidence chain-of-custody — ColonyCore’s compliance-first operations ensure every inspection is documented with pilot credentials, equipment identifiers, and flight parameters
• Client auditability requirements — Carriers and TPAs audit contractor documentation regularly. ColonyCore’s exportable records meet carrier-grade audit standards.
• Liability exposure from missing records — An undocumented inspection can invalidate a claim, trigger E&O liability, or disqualify an operator from future carrier contracts
• TFR and airspace compliance during CAT events — Disaster zones frequently have temporary flight restrictions. Flight logs document authorization compliance for each sortie.

Is This a Fit?

Operators delivering repeatable, carrier-grade insurance documentation are a strong fit for ColonyCore—especially teams managing high claim volumes, multi-adjuster relationships, or CAT response deployments. See who ColonyCore serves, review case studies from similar operators, or estimate your savings with the ROI calculator.

Frequently Asked Questions